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Desktop Publisher/Publications Coordinator (Publications Coordinator 3) - 2861

Date: Apr 1, 2021

Location: Virginia Beach, VA, US, 23462

Company: HII's TSD

 A division of Huntington Ingalls Industries 


HII - Technical Solutions Division (HII-TSD) is seeking a Desktop Publisher/Publications Coordinator at our office in Virginia Beach, VA to assist the proposal managers and coordinators in formatting cost and technical proposal volumes. 


The candidate will be required to support the proposal development process through interaction with the HII Proposal Development organization, HII Operational entities, and team members. We are looking for someone who understands the rigors of proposal work, is adaptable in both tasking and methodology to support emerging requirements. The successful candidate is proficient in Adobe Acrobat, MS Word, MS Excel, MS PowerPoint, and SharePoint. This person must successfully implement delegated tasks independently, with a high degree of accuracy, while maintaining a connection to the larger opportunity.

What you will do

  • Assists the proposal manager and coordinator in establishing and maintaining electronic proposal files.
  • Develops and gains approval on proposal style sheets and templates. Incorporates color palette in consultation with graphic artists.
  • Formats cost and technical volumes for delivery using Microsoft Word.
  • Adheres to government requirements for all formatting, including font, font size, margins, and page length.
  • Inserts and properly aligns graphics, exhibits, tables, charts, or graphs into visually pleasing, easy-to-read document.
  • Assists the pricing teams with inserting Excel spreadsheet data into cost proposals.
  • Maintains version control; previous versions, backups, and archives of all documents before proposal submission.
  • Reads and interprets RFP requirements to ensure compliance with all font, page, sizing, and other proposal submission requirements
  • Assists in the final production of the proposal (reproduction, binding, packaging).
  • Attends team standups as requested
  • As a SharePoint (SP) Administrator, manage SP site, repository, develop training materials, and reference guides for the user community.
  • Ability to communicate both verbally and in writing
  • Ability to comfortably and professionally interact with individuals at all levels of the organization
  • Ability to work independently as well as collaboratively

What we are looking for

  • High School Diploma or equivalent and 5 years additional education and/or related experience.
  • 5+ years of desktop publishing experience supporting a proposal operations organization developing government proposals
  • Must have advanced Word skills to format the proposals
  • Expert level skill with Microsoft Office Suite
  • Knowledge and experience with SharePoint
  • Ability to interpret and understand RFP requirements
  • Attention to detail and accuracy; strong analytical, organizational, and time management skills
  • Adaptability and flexibility; ability to work under pressure and beyond standard hours during busy periods to meet submission deadlines

Bonus points for...

  • Experience with a Virtual Proposal Center is preferred
  • Advanced knowledge and experience with SharePoint


Huntington Ingalls Industries is America’s largest military shipbuilding company and a provider of professional services to partners in government and industry. For more than a century, HII’s Newport News and Ingalls shipbuilding divisions in Virginia and Mississippi have built more ships in more ship classes than any other U.S. naval shipbuilder. HII’s Technical Solutions division provides a wide range of professional services through its Fleet Support, Mission Driven Innovative Solutions, Nuclear & Environmental, and Oil & Gas groups. Headquartered in Newport News, Virginia, HII employs more than 42,000 people operating both domestically and internationally.

Huntington Ingalls Industries is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.

Nearest Major Market: Virginia Beach