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Admin Program Support - 2808

Date: Mar 29, 2021

Location: Virginia Beach, VA, US, 23462

Company: HII's TSD

 A division of Huntington Ingalls Industries 


At HII we build and maintain U.S. Navy readiness every day. Our Systems Integration (SI) logistics team is seeking administrative support to provide assistance in areas of purchasing, subcontracting & logistics. The selected candidate must be organized and able to work independently. Multi-tasking will be essential to keep up in fast paced environment while working closely with SI program management in an administrative assistant role to help navigate day to day assignments. #LI-MJ1



A division of Huntington Ingalls Industries

  • Defense & Federal Solutions
    • Defense & Federal Solutions, a business group within Huntington Ingalls Industries’ Technical Solutions division, helps solve tough national security challenges for the Department of Defense, the intelligence community and federal civilian agencies. Our expert capabilities include intelligence, surveillance and reconnaissance (ISR), and cyber; secure enterprise IT engineering and operations; military training and simulation; logistics management and integrated product support; and fleet maintenance, modernization, repair and sustainment.

What you will do

  • Expedite materials, update material databases, email tracking and status updates, keep folders organized, track revisions and rental trackers and inventories, processing material transfer requests, invoice assistance and updating vendor databases. 
  • Manage Subk folders keeping them organized and accurate, provide support to Analyst in filling out forms for Request for Quote and Purchase Order set up, provide invoicing assistance, updating subk trackers and vendor databases.
  • Assist in calendar invites and updating logistics CDRL reports.
  • Creating and shipping wire marker requests, ordering wire markers, keeping updated company cell phone and device inventory and updating charge number spreadsheet
  • Building Bill of Materials from drawings, updating BOM with fabrications and estimating materials

What we are looking for

  • Must have High School Diploma or equivalent and 4 years additional education and/or related experience.
  • Must have experience expediting purchasing requests, reviewing & making revisions to documentation and creating/updating inventory spreadsheets. 
  • Must have knowledge of invoicing, accounts payable and receivables.
  • Must have working knowledge to support technical solicitations to venders.
  • Must be proficient with Microsoft Office (Word, Excel, Outlook - ability to perform meeting set up using shared calendars, PowerPoint). 
  • Must have data entry experience.

Preferred: Bonus Points for...

  • Candidates who display strong verbal and written communication skills preferred.
  • Prior experience in purchasing, subcontracting or logistics background a plus. 
  • Familiarization with Bill of Materials (BOM) process a plus. 

Physical Requirements

Minimal mobility, dexterity, or coordination required to operate common business machines. Maximum lifting required is approximately 40 pounds from floor to three feet in height.


Huntington Ingalls Industries is America’s largest military shipbuilding company and a provider of professional services to partners in government and industry. For more than a century, HII’s Newport News and Ingalls shipbuilding divisions in Virginia and Mississippi have built more ships in more ship classes than any other U.S. naval shipbuilder. HII’s Technical Solutions division provides a wide range of professional services through its Fleet Support, Mission Driven Innovative Solutions, Nuclear & Environmental, and Oil & Gas groups. Headquartered in Newport News, Virginia, HII employs more than 42,000 people operating both domestically and internationally.

Huntington Ingalls Industries is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.

Nearest Major Market: Virginia Beach