Subcontracts Administrator (Subcontracts Administrator 3)

Date: Nov 23, 2023

Location: Dayton, OH, Ohio, United States

Company: HII's Mission Technologies division

Requisition Number: 16041 

Required Travel: 0 - 10%

Employment Type: Full Time/Salaried/Exempt

Hours Per Week: 40 

Security Clearance: None  

Level of Experience: Mid 

Come Join HII! Where Hard Stuff is Done Right!

Join a difference-making team that is part of Mission Technologies' continued growth and success.  


Huntington Ingalls Industries is currently seeking an experienced Subcontracts Administrator to join our team initially, at our Dayton, OH location, with the opportunity for a hybrid schedule. The role is open to fully remote if not local to the Dayton area. 


You will be responsible for the start-to-finish administration of major subcontracts of high risk and complexity to the company. You will monitor subcontractor performance for conformance to the subcontracts and consulting agreements. Within the context of a government prime contract, be responsible for negotiating and managing agreements with a diverse group of large and small suppliers; this includes supporting the capture process through contract execution. You may also provide work leadership to lower-level employees.

Key Responsibilities:

  • Communicates effectively with internal and external customers to understand and communicate requirements between companies, guiding and educating the parties through requirements, the purchasing system, to overcome adversity and meet business needs.
  • Within the context of a government prime contract, supports the pre-award capture process through contract execution, with post-award responsibility for managing complex agreements with large and small subcontractors.
  • Prepares the solicitation document for complex acquisitions to include statements of work, terms and conditions and flow-down terms and conditions, bid or performance evaluation factors, and other measures are incorporated into the Requests for Proposal as may be appropriate for the procurement.
  • Serves as the focal point to ensure timely bids are received, reviews both the technical and cost proposals, consults with technical staff, and resolves matters of disagreement between HII and the potential subcontractor through to ensure compliant proposal acceptance.
  • Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
  • Prepares price analyses, negotiation memos, written reports, letters, and memoranda required for internal and external distribution. 
  • Builds contractor purchasing system compliant subcontract electronic files and systems.
  • Reviews audit files to ensure compliance with purchasing system, industrial and government contract requirements and other internal policies and procedures.
  • Prepares and presents briefings to staff and management on subcontracting matters.
  • Coordinates subcontracting activities with various internal and external sources.
  • Consults with company staff representing the legal, technical, financial, and managerial interests of the subcontract award and technical performance.
  • Provides guidance to less experienced Subcontract Administrators.
  • Performs additional duties and responsibilities as assigned.
  • Works to meet company requirements, to include surge support and where possible, add value. 

What you must have:

  • Bachelor's degree, preferably in procurement, supply chain, or related field and 6 years’ experience OR master’s degree and 4 years’ experience OR high school diploma or equivalent and 10 years directly related experience.
  • Must possess knowledge of government purchasing systems to effectively meet procurement acquisition lead times of prime proposals, pre and post-award activity, and ensure compliance and contractor purchasing system audit readiness.
  • Competency in negotiations: agreement terms, conditions, pricing, and other government requirements.
  • Working knowledge of government purchasing system requirements, Federal Acquisition, and other government regulations.
  • Knowledge of and ability to negotiate agreements to include commercial law and contract management principles, Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations System (DFARS) and supplemental acquisition regulations of government agencies as they apply and influence aspects of procurement, and subcontracting, through the purchasing system.
  • Understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.
  • Conducts price analysis and negotiations on the company’s behalf. 
  • Skilled with Microsoft Office (Word, Excel, and PowerPoint) and Costpoint, highly desired.
  • Excellent verbal communication, presentation, and interpersonal skills.
  • Strong analytical abilities; detail oriented.

Bonus points for:

  • Certifications in contracting.
  • Experience with complex contracts and negotiations.
  • International work experience.

This opportunity resides with Cyber & Electronic Warfare, a business group within HII’s Mission Technologies division. HII works within our nation’s intelligence and cyber operations communities to defend our interests in cyberspace. Our deep expertise in network architecture, software and hardware development, cybersecurity and the electromagnetic environment uniquely enables us to support sensitive missions for federal agency partners.


HII is a global engineering and defense technologies provider. With a 135-year history of trusted partnerships in advancing U.S. national security, HII delivers critical capabilities ranging from the most powerful and survivable naval ships ever built, to unmanned systems, ISR and AI/ML analytics. HII leads the industry in mission-driven solutions that support and enable a networked, all-domain force. Headquartered in Virginia, HII’s skilled workforce is 44,000 strong. For more information, please visit:


HII is committed to cultivating an inclusive company culture to promote collaboration and enhance creativity by hiring a diverse work force. HII is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.